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Clubhouse Great Room Usage Policy

5/24/2017

6 Comments

 
​One of the benefits of being a unit owner in Lincoln Station is use of the Clubhouse facilities. All unit owners can use the clubhouse great room, pool, and barbeque facilities. The great room is locked separately from the rest of the clubhouse and is accessible only to unit owners and their guests.

Unit owners at Lincoln Station can also use the clubhouse great room to host parties and other get togethers that include non-owners. These events are limited to a maximum of 50 people.

If you would like to host an event that includes non-unit-owners, you must notify Moriarty Management at least ten days before the event using 
🔗 this form 🔗.

The following information must be provided:
    - The date and time (starting and ending) of the event
    - The resources to be used (great room, pool, barbeque grill)
    - The total number of attendees that are planned for and the number of attendees under age 16
    - Whether alcohol will be served

Please remember
Any event with swimming requires adult supervision
The normal clubhouse hours are 9:30 AM to 9:30 PM
Use of the clubhouse facilities for this type of event requires an upfront deposit of $200. The full deposit amount will be refunded after Moriarty Management has inspected the facilities and determined there has been no damage beyond normal wear and tear. Should there be any assessed damage, the full cost necessary to return the facility to its previous condition will be charged to the responsible homeowner. If this charge is less than $200, the remainder of the deposit will be refunded. We expect that the unit owners scheduling the event will leave the facilities in the same state that they found them.

If the event will be attended by 20 or more people, the Lincoln Station HOA requires that you procure liability insurance. The HOA may, in some circumstances, require that you procure insurance if attendance is fewer that 20 people.

In cases when insurance is required, the additional liability coverage must be in the amount of $1,000,000 (one million dollars US) for the event and Lincoln Station HOA must be named an insured party. A binder must be provided to Moriarty Management before the event is held.

The appropriate insurance, which is separate from your condo policy, can be purchased online for less than $150 and is available from several vendors, for example, www.eventhelper.com. It can also be purchased through some insurance agents.

Homeowners who reserve the great room for an event must recognize that individual homeowners who wish to also use the great room at the same time for their own person use, and that of their families, are permitted to do so.
6 Comments
Phil Rosenblatt
8/14/2017 04:58:55 am

Where on the form does a unit owner indicate whether or not alcohol will be served?

Reply
Larry Samberg
8/14/2017 09:47:11 am

I will update the form once we have the details of the usage policy worked out.

Reply
Win Burke
8/14/2017 05:56:43 pm

"assessed damaged" should probably be "assessed damage".

Reply
Larry Samberg
8/14/2017 06:52:52 pm

Fixed. Thanks

Reply
Win Burke
8/14/2017 06:02:59 pm

I am not sure of the outcome of the discussion last Saturday about whether or not the event is closed or the great room is open to other homeowners at the time of the event, but I agree with VB that it should not be open to all during the event. E.g., who wants random people crashing their wedding dinner? And what about liability if uninvited guests help themselves to adult beverages and then have an issue?

Reply
Larry Samberg
8/14/2017 06:53:52 pm

I agree...but I don't think we actually came to a consensus on Saturday.

Reply



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Copyright © 2016–2020, Lincoln Station Phase I Homeowners' Association, Inc., All Rights Reserved
  • Contacts
    • Moriarty Management & Webmaster ✏️
    • Utilities and Contractors ☎️⚡️
    • Board of Directors
    • Skiing & Recreation ⛷⛰
    • Restaurants 🍔
  • Calendar / Notices / Info
    • Calendar 🗓
    • Notices
    • Chamber of Commerce
    • Map of Lincoln/Woodstock
    • Lincoln Station Express 📄 >
      • LSE October 2019
      • LSE August 2019
      • LSE April 2019
      • LSE February 2019
      • LSE July 2018
      • LSE May 2018
      • LSE Feb 2018
    • Website Terms and Conditions
    • Lincoln Water Works Report
    • Bears in New Hampshire
  • Facilities and Services
    • Pool and Clubhouse
    • Clubhouse Usage
    • Clubhouse Form
    • Clubhouse and Covid-19
    • Tennis Courts
    • Trash and Recycle
    • TV and Internet
    • Skiing at Loon, 2020 – 2021
    • Lincoln Station Map
  • Owner Info
    • Building/Maintenance
    • Other Things To Know
    • Fireplace Letter
    • Rules and Regulations
    • Lincoln Ordinances
    • Homeowners Weekend RSVP
    • Official Documents
    • Attend Board Meeting
    • Email List Signup ✏️
    • Homeowners' Meetings >
      • 2020 Annual Meeting
      • 2019 Annual Meeting
      • 2018 Annual Meeting
      • 2017 Annual Meeting
      • 2016 Annual Meeting
      • 2015 Annual Meeting
      • Special Meeting Recap
  • Photos 🖼
    • Photo Gallery 🖼
    • Paving Project 🖼
    • Homeowners Weekend 🖼
    • Loon Is Back
  • Board Pages
    • Sept 29 2018 BOD Meeting
    • Issues 10Sep2017
    • Board Documents
    • LS Management Mailing List
    • LS Board Mailing List
    • Home Owners List
    • Other Board Documents
    • BOD Meeting 30-Apr-2016
    • Project List
    • 2018 Landscaping
    • Pool Door Proposal
    • Security Discussion