Chimney/Fireplace Non-compliance Letter to units with outstanding issues March 2023
March ____, 2023
Lincoln Station Unit No. _________________________ Unit Owner: ___________________________________ Dear Unit Owner:
The Lincoln Station Phase I Board of Directors hereby notifies you that upon the conclusion of the required annual inspection of your chimney by the firm engaged by the Board to conduct such inspections, your unit was found to be in violation of the safety requirements of said inspection as outlined by our insurance company. The result of this finding is that you must immediately cease the use of your wood burning fireplace until such time as you, at your expense, engage a professional chimney service firm to address and repair each item in the attached report. Our insurance company who holds the master insurance policy for Lincoln Station Phase I has a very strict requirement for follow through on this work, the failure of which can lead to an increased annual premium, or cancellation of the insurance policy at any time.
It is imperative that you hire a professional chimney remediation firm immediately to address the items in the report and follow up with the Board by providing a copy of a report to be prepared by your hired chimney professional, stating each required repair, and the resolution thereof. This corrective work must be completed within 15 days from receipt of this letter.
The Board must receive a copy of the report prepared by your chimney professional within the time frame set out in this letter so that the Board may comply with insurance company requirements. Any failure to comply with this request which results in an increased cost to the Association shall be passed along to you. Such costs may include but shall not be limited to increases to the Association’s policy premium, and remedial work to be conducted by the Board on your behalf in order to achieve compliance with insurance company requirements.
Thank you in advance for your immediate attention to this very critical concern.
Very Truly Yours,
Lincoln Station Phase I Board of Directors, By MTR Management Co